Education Estates Facilities Management

Integrated facilities management for education estates in Oxfordshire

oxfordworkplace supports schools, Multi Academy Trusts, special educational needs settings, colleges and universities with a relationship-led, integrated FM model that protects learning time, strengthens compliance, and delivers measurable ESG and social value.

oxfordworkplace is a service management partnership between ODS and Q3 FM Services, combining local infrastructure expertise with technology-led FM delivery.

We provide a complete, end-to-end solution that covers external estate needs and internal facilities management, so education estates can simplify procurement and improve accountability.

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Education estates are under pressure

Education leaders are being asked to maintain safe, compliant, welcoming environments while managing ageing buildings, limited budgets, and increasing statutory obligations. Many organisations are also targeting carbon reduction while avoiding disruption to teaching, safeguarding routines, and the student experience.

Common pressures include:

  • Reactive maintenance and unplanned failures that disrupt learning

  • Fragmented suppliers and inconsistent standards across sites

  • Limited in-house capacity to interpret compliance and plan investment

  • Poor visibility of costs, performance, and asset condition.

What makes us different

Relationship management at the core
You get a named Relationship Manager who becomes your single point of contact, coordinating services, reporting, and planning across your estate. This reduces fragmentation and gives leadership teams clarity and control.

Integrated delivery across your whole estate
We bring hard FM, soft FM, infrastructure, compliance, asset planning, and construction under one coordinated umbrella, tailored to term time, safeguarding, and site-specific risk.

Local expertise, ESG, and social value built in
As a publicly owned organisation, ODS operates with a clear public service ethos, with profits reinvested into communities. This supports education organisations seeking meaningful social value, local employment, and place-based sustainability outcomes.

Services for education estates

Core offerings can include:

  • Mechanical and electrical maintenance, heating, water systems, building fabric

  • Cleaning, grounds, waste, caretaking support, security

  • Roads, pathways, playgrounds, accessibility works, signage, line marking, EV charging

  • Statutory testing, fire safety, asbestos, and water hygiene

  • Condition surveys, PPM planning, and capital works forecasting

  • Remedial works, refurbishments, minor works through to larger projects

How we work

Listen and assess: site walkovers, data review, compliance position, risk priorities

Create an estate plan: a practical maintenance and lifecycle plan aligned to your budget cycle

Mobilise services: coordinated delivery designed around term-time and safeguarding

Report and improve: clear performance reporting, cost visibility, continuous improvement

Outcomes you can expect

  • Reduced disruption through planned, proactive maintenance

  • Better compliance confidence and clearer audit trails

  • Fewer contractors, fewer handoffs, clearer accountability

  • Better cost control through managed, bundled services

  • Improved learning environments for students and staff

FAQs

Do you work with Multi Academy Trusts and multi-site estates?
Yes. The relationship management model is designed to bring consistency, reporting, and coordinated delivery across multiple sites.

Can you support special educational needs settings?
Yes. We plan delivery around safeguarding and site-specific risk, prioritising safety, accessibility, and continuity.

Can you take on compliance only, or hard FM only?
Yes. We can start with a defined scope and expand to a more integrated model as needed.