Government & Local Government Facilities Management

Integrated FM for government and local government estates in Oxfordshire

oxfordworkplace delivers a relationship-led, integrated FM model designed for public estates facing budget pressure, rising compliance obligations, and organisational change. One accountable partner across inside and outside environments, with measurable ESG and social value, and profits returned to public benefit.

oxfordworkplace is a service management partnership between ODS and Q3 FM Services. It combines strong public-sector delivery experience, deep local infrastructure capability, and modern, technology-led facilities management to deliver a unified model for managing public estates across Oxfordshire.

Central to the model is a named Relationship Manager who acts as your single point of contact. They coordinate services, align activity to your priorities, and provide clear reporting and oversight to support governance, audit readiness, and consistent delivery.

If you are preparing for consolidation, rationalisation, or simply want stronger control of compliance, cost, and performance across your portfolio, we would welcome a conversation about how a relationship-led, integrated model could support you.

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The public estate is changing

Government and local government estates across Oxfordshire are entering a period of transformation. Service reform, shared delivery models, and potential consolidation are changing how assets are owned, managed, and operated. Portfolios are becoming larger and more complex, while the need to reduce duplication and prove value for money is increasing.

At the same time, estate leaders must maintain safe, accessible, compliant environments across ageing buildings, constrained budgets, and rising expectations around sustainability, transparency, and social outcomes.

Facilities management is no longer just about keeping buildings operational. It is an enabler of organisational change and public confidence.

Designed for consolidation and portfolio change

When estates are merging, rationalising, or being reorganised, fragmented service arrangements create risk. oxfordworkplace provides continuity through:

  • One governance rhythm and one accountable service structure

  • Standardised compliance, reporting, and performance measures across sites

  • An integrated delivery model that scales as portfolios expand or consolidate

  • Clear visibility of condition, cost, and performance to support strategic decisions

What makes oxfordworkplace different

Public ownership and public benefit
ODS is wholly owned by Oxford City Council. This ownership profile creates a different model to conventional FM providers. Profits are returned to the shareholder and reinvested into public services, supporting residents and communities locally.

Relationship management at the core
A named Relationship Manager coordinates everything, reducing fragmentation, improving accountability, and aligning delivery to evolving public service priorities.

One integrated partner across inside and outside
oxfordworkplace brings together facilities management and infrastructure capabilities to plan external and internal environments as a single, joined-up estate.

ESG and social value built into delivery
From carbon reduction and waste improvement to local employment and skills, ESG and social value are embedded in how services are delivered, measured, and reported.

Services for public estates

Core offerings can include:

  • Mechanical and electrical maintenance, HVAC, plumbing, electrical repairs, fabric maintenance, planned preventative maintenance

  • Cleaning, waste management, security, consumables, periodic and specialist services

  • Statutory testing support, coordinated compliance planning, clear reporting to support audit readiness

  • Grounds, access routes, public realm maintenance, highways-related works, depot support, line marking, EV charging and enabling works

  • Planned remedial works, refurbishments, upgrades and estate improvement projects

How we work

Discovery and assessment: portfolio review, priorities, compliance position, risk mapping

Estate plan: mobilisation plan, PPM strategy, performance measures, governance rhythm

Integrated delivery: coordinated service delivery across sites, with a single point of contact

Reporting and improvement: regular reviews, transparent reporting, continuous improvement

Outcomes you can expect

  • Clear accountability through one partner and a named Relationship Manager

  • Better compliance confidence and clearer audit trails

  • Reduced duplication across suppliers and services

  • Improved cost control and visibility of performance

  • Planned maintenance and lifecycle thinking that reduces emergency spend

  • Practical progress on sustainability and net zero goals

  • Local social value, with profits returned to public benefit

FAQs

Do you support multi-site portfolios and shared estates?
Yes. The oxfordworkplace model is designed to standardise delivery and reporting across multiple sites and changing portfolios.

Can you integrate with existing suppliers or start with a limited scope?
Yes. We can take a lead integrator role, or start with priority services such as compliance, hard FM, or cleaning, then expand.

How do you demonstrate social value and ESG outcomes?
Through practical delivery measures and reporting aligned to public sector priorities, including local employment and sustainability progress.